Project LOGICAL – transnational logistics' improvement through cloud computing and innovative cooperative business models - Project website about the transnational logistics cloud project LOGICAL

WP1: Project management and coordination

Responsible partner: Aufbauwerk Region Leipzig GmbH (Lead Partner, LP)

In order to achieve a sound management and coordination of LOGICAL, an Interregional Steering Committee (ISC) as decision-making and monitoring structure and a Coordination Unit (CU) for the day-to-day management are established. The ISC is comprised by the legal or mandated representatives of the partner organisations. They take all key decisions jointly, either during the meetings that are embedded in the 13 transnational events of LOGICAL or in a written procedure, and endorse the core outputs as well as reports. ISC members monitor the project implementation as a whole and in their own organisation (supervision of project managers). To that aim, evaluation forms are completed after each semester. Its results are jointly assessed to enable ISC members to decide upon changes in LOGICAL’s realisation. The ISC is chaired by the LP while its sessions are prepared by the CU. Decisions are taken unanimously. The precise rules of conduct are agreed in the ISC’s constituting meeting.

Decisions of the ISC are implemented by the CU that is constituted by the project and financial managers of each partner organisation. CU members gather for three annual meetings and are responsible for the day-to-day management of the operation. Its members are in daily contact using telephone, email and online functions integrated in the password-protected section of the project website. The CU prepares all transnational events. Project managers of the partners are completing questionnaires on their activities, results and budget spending following each month. On that base, the project’s progress reports are drafted and ISC members regularly informed on the performance of the project (using a set of indicators). In their own organisations, the project managers organise the involvement of the relevant persons in the contextual work and exchange (WP 3 – 6). To ensure professional and sound project coordination, key positions are subcontracted by the LP.

Each partner names a Finance Manager to handle the organisation’s accounts and to prepare and accompany the external audit of expenditures with support of the project’s Finance Manager. Instruments for the project management include a Project Manual (including a Finance Manual with detailed explanations on the Audit Trail, the conversion of non-Euro expenses), the organisation and documentation of transnational events, the preparation of payment claims, and the moderation of the transnational cooperation (e.g. internal communication). Furthermore, PP 4, PP 7 and PP 16 play crucial roles to contribute to the internal communication with strategic and scientific insights. The continuous involvement of high-level representatives of local public authorities ensures that key outcomes of LOGICAL are anchored in regional development policies and implementation instruments. Continuous participation of key actors (Local Cluster Networks) results in local alliances for their realisation.